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Joining A Virtual Class Meeting (Zoom)

Students and Families DO NOT need to register for a Zoom account in order to participate in virtual class meetings.

Setting Up Zoom

Prior to using Zoom for the first time, you should be sure to download the software and install it on your computer.  To install the software you may need administrator permission (students please ask your parent for help with this step if necessary).

After installation, you will need to enable permissions for Zoom to function properly. Follow the instructions below

MacOS

Permissions for the Zoom Desktop Client

The Zoom Desktop Client may ask you to authorize access to the following permissions, depending on which features you are accessing in Zoom. 

  • Camera - sharing your video in a meeting or webinar
  • Microphone - joining computer audio in a meeting or webinar
  • Screen Recording (Mac OS 10.15 Catalina only) - sharing your screen in a meeting or webinar
  • Files and Folders (Mac OS 10.15 Catalina only) - sharing and saving files from chat in a meeting or webinar, as well as recording locally to your computer. 
  • Accessibility - allowing remote control in a meeting 

Editing Permissions

  1. Click the Apple logo at the top left corner of your screen.
  2. Click System Preferences.
  3. Click Security & Privacy.
  4. Click the lock icon at the bottom left corner of the Security & Privacy window.
  5. Enter your administrator username and password.
  6. Click Unlock.
  7. Click the permission that you need to change: Camera, Microphone, Screen RecordingFiles and Folders or Accessibility.
  8. Click the checkbox next to zoom.us
  9. A window will appear asking you to restart the Zoom application.
  10. If you need to allow other permissions, click Later. Repeat steps 7 and 8 for any additional permissions you need to enable.
  11. Once you've allowed all necessary permissions, click Quit Now
  12. Reopen Zoom and you should now have full access.

If you would like to test your settings, you can Join a test meeting here.

Sharing Zoom With the Adults and Kids in Your Household

Many of us use Zoom for work or business.  Prior to your children using Zoom, it is important that you log out of Zoom completely. A Zoom account is NOT NEEDED for your children to join a Zoom Classroom session.  To log out of Zoom:

From Mac or Windows

  • Click your profile picture (or your initials) in the top-right corner.
  • Click Sign Out.

From an iPad/iPhone/Android Tablet

  • Tap Settings.
  • Tap your name.
  • Tap Sign Out, then tap Yes to confirm.

To Change The Name That Zoom Uses When Nobody is Logged In to the Application

  1. Log out of Zoom (see instructions above
  2. Re-open Zoom and click Join Meeting
  3. Enter 408 726 3630 in the Meeting ID field
  4. Enter your child's first name and the first letter of their last name and click Remember my name for future meetings
    This name will stick when nobody is logged on to the Zoom application.  If you log into Zoom, your Zoom account name will show and this will revert back to the name you entered in step 4 when you log out again.
  5. Click Join
  6. When you see the Waiting Room message, you can click on the x in the top right of the screen to exit.

Using Zoom

Each teacher/staff member has a Zoom Meeting Id that they will use to hold and organize meetings.  Your teacher may send you a link with the meeting id embedded in it. 

  1. If you have a meeting link, you can simply click on the link to join a meeting.
  2. If you have the meeting code which is a 10-digit number, simply go to https://zoom.us/join and enter the meeting ID.
  3. You may be asked which application you want to open the link with, if so, click on Zoom and then click on the Open link button
  4. If you are prompted to enter your name, enter your First name and the First Letter of Your Last Name - Example: "Chris K"
  5. When the video preview pop-up appears, click Join With Video
  6. When you arrive in a meeting, your microphone may already be muted.  If not, please Mute your microphone and wait for your teacher's instructions. 

    To mute your microphone, click on the microphone icon in the Google Meet window (see below)

    When your microphone or camera is muted or turned off, it will display a red line through the mic or the camera icon.

Watch this video for more information about joining a meeting

If you are unable to Install the Zoom Software...

Participants who are unable to install the Zoom client on their computer or the Zoom app on their mobile device can join a meeting or webinar through their web browser. The Zoom web client offers limited functionality.  The Join from your browser link will appear after the user clicks on the link to join the meeting. The participant can click on join from your browser. They will be prompted to enter their name and then be able to join the meeting.

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  • 07-Apr-2020
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